Year End Checklist

CDM+ Edition

Below you will find a checklist PDF of CDM+ procedures to guide you through your year-end tasks. Use this checklist and time frames as suggestions only. Depending on the CDM+ programs you use and whether your accounting is done on a calendar or fiscal year, some items will not apply to you.

Year-End Checklist.pdf

Here is another resource you can utilize to see helpful support articles to accomplish each task.

December/ January

Item	Program	Task Description	Helpful Support Articles/Videos
1.	Contributions	Set up giving funds for the new year if tracking annual pledging	Creating Giving Funds Pledges
2.	Contributions	If you created new giving funds remember to update your recurring gifts.	Year End Tasks for Contributions
3.	Contributions	Post all contribution gifts received or postmarked by Dec. 31.	Batch Contribution Entry
4.	Accounting	If you use Accruals, be sure to accrue any Invoices in Accounts Payable that should be shown as expenses on the concluding year.	Accruals in Accounts Payable Year End Tasks for Accounting
5.	Accounting	Review Vendor records to ensure accuracy for 1099s.	How to Generate and E-File Form 1099-NEC on macOS
6.	Payroll	Review Employee Setup for accurate personal information and W-2 settings of all employees who were paid during the concluding year.	Employee Records

January

Item	Program	Task Description	Helpful Support Articles/Videos
1.	Payroll	Review Local Tax and Other Deductions for accuracy before first Pay Period in the new year.	Creating Deductions
2.	Payroll	Update as needed Employee salary and hourly rates before first Pay Period in the new year.	Employee Records
3.	Payroll	Update Time Off in Employee Records as needed.	Employee Records
4.	Contributions	Email or print/mail giving statements from Contributions or generate online statements.	Contribution Statements
5.	Payroll	Prepare and mail or eFile the 4th quarter 941 form to the IRS.	Form 941
6.	Accounting	eFile or print and distribute 1099s to appropriate Vendors.	1099 Forms
7.	Payroll	eFile or print and distribute W-2 forms; eFile or print and mail W-3 form.	W-2 and W-3 Forms

January/February

Item	Program	Task Description	Helpful Support Articles/Videos
1.	Contributions	Create a Contributions History for the concluding year.	Create a Contribution History
2.	Contributions	Archive Contributions detail records for the year prior to this closing year (i.e. if you’re closing 2024 archive contribution records for 2023 or earlier).
3.	Membership	Archive selected Membership records.
4.	Attendance	If you use Attendance, create an Attendance History for the concluding year.	Update Attendance History

Additional Resources

CDM+ Essentials Edition

For clients using CDM+ Essentials for Fund Raising and Donor Management, please use the following checklist.

CDM+ Essentials Year End Checklist.pdf