Preparing for Electronic Voting

Suran Systems, Inc. has developed an electronic voting solution that pulls data directly from your CDM+ database. A few days before arrival Suran will download a copy of your database to the server that will be used on-site for the voting sessions.

Prior to downloading a copy of your data it is important for any ministers who are ineligible to be elected to any board be marked in CDM+ as such. On the COG Minister tab in Individual records there is a checkbox to indicate this status.

Typically, this list will be those individuals who cannot be elected due to non-reporting and ministers who are on staff at the state office. Do not mark an individual who cannot be elected to a specific board due to tenure.

👤 Individual Record

The following fields on Individual Records affect who can vote and who can be a candidate.

To Do

📘 Marking Minister as Ineligible for All Boards

1. Open up Individual Records

2. Search for Minister’s equal to Yes

3. Click on Grid on the left sidebar

   

4. Once the grid opens, click Configure on the bottom left of the window

   

5. Choose the fields First Name, Last Name, Minister #, Ineligible for Election

   

6. Save

7. You will see the list of minister’s. Mark the ones that are ineligible for election as Yes

   

8. Save

🖨️ Printing Report

1. Reports > Membership Reports > Listing and Exports > Individual Custom Listing and Exports

2. Click on Advanced Search

   

3. Click on Configure Advanced Search

4. Set your search the following way

   1. Minister > Equal to > Yes

   2. Do Not Print > Equal to > No

   3. Ineligible for Election > Equal to > No

5. Click Ok

6. Click on Columns on the Left

   

7. Add a new set

   

8. Set your listing to show the following fields by double clicking on the far left column to move them to the middle column.

   1. Full Individual Names

   2. Minister File #

   3. Rank

      

9. Close

10. Print