Ledger Changes - Voiding and Deleting

Voiding a Ledger Entry

When clicking the Void button, CDM+ will ask if you want to Zero Out This Entry or Create Offsetting Entry.

1. Ledger Checks – Should I Zero Out This Entry or Create Offsetting Entry?

• Zero Out – changes the current transaction by zeroing out all of the debits and credits. A memo is added to the entry showing the original amount of the check.

• Create Offsetting Entry – you will now have two ledger entries for this check

  • Ref #583 -The original check entry with a memo that this transaction has been voided by Ref #608.

  • Ref #608 - An offsetting entry with the debits and credits reversed and a memo stating this entry voids Ref #606.

  • When creating an offsetting entry the date of the offsetting entry will be the current date when it was made. This date may be changed, but not to a closed period. The date of the original entry will not be changed.

    

2. Accounts Payable Checks – The procedure is identical to voiding a ledger check, however, voiding the AP check will also delete the invoice and remove the information relating to the original check from the Vendor record.

3. Payroll Checks – Payroll checks can only be voided from the View Payroll window.  If the check to be voided is a payroll check, CDM+ will update the payroll and accounts payable programs accordingly. It will also create a ledger entry to update the employer’s portion of FICA/Medicare if necessary.

Voiding in Payroll will do the following:

• Place a void entry in ledger as an offsetting transaction

• Adjusts AP invoices for voided taxes if applicable.

  

4. Contributions Ledger Entries – Carefully consider your options before voiding this type of entry in Ledger:

• If the entry in Ledger is incorrect it is best to unpost the entry from Contributions (selecting Delete entry when prompted), correct the Batch and post the Batch to the Ledger again.

• Voiding an entry posted from Contributions voids information in Ledger only, and not in Contributions. Therefore, you do not have the option to Unpost this entry from >Contributions >Post Contributions to Ledger >Unpost Contributions tab. However, contributions records for that entry all are marked as posted to ledger.

Deleting a Ledger Entry

If an entry is not in a closed period, CDM+ will give you an option to delete it. In doing so, the entry still exists in CDM+ and can be viewed on the Audit Trail. By deleting a transaction, CDM+ will reverse the debits and credits from the account balances and this entry will not show on any regular financial reports.