Write Payroll Checks

1. To navigate to Write Payroll Checks, from the Welcome to CDM+ window, click on Payroll. 

Then under the Windows tab click, Write Payroll Checks.

or

Go to Program → Payroll → Write Payroll Checks.

If you have chosen under Preferences-Toolbars to show the Payroll toolbar, you may click the Write Payroll Checks icon.

2. Select the Paid Date from the drop list at the top of the window. This will be the date printed on the checks.
   

   

3. Choose from the drop list to print Auto Draw and Checks, Auto Draw only or Checks only. When Auto Draw and Checks is selected, CDM+ will pause between these two types and prompt you to change paper in the printer if necessary. Checks, are the most common choice.
   

   

4. Click the Calculate Time Off button, if employees have taken paid sick leave, vacation or other time off during this pay period. This will cause the Time Off Calculations window to open when you click the Write Checks button.
   

Please note if you have already calculated time off before going to the Write Payroll Check window you will want to make sure the Calculate Time Off is deselected. Otherwise you run the risk of calculating Time Off twice.

5. Select the asset out of which the payroll checks are written from the Write checks from asset drop list.
   

   

6. The Starting check number will default to next unused number. Change it, if necessary.
   

   

7. Select both the Check format, and if applicable, Auto-Draw Format, from the drop lists. If you need to add a payroll check format, click on the pencil icon to open the Checks pane of the Payroll Setup window and the Modify Check Section window. See Adding a Check Format for more information on adding check formats.
   

   

If you have never printed this Check Format before, you may wish to print a check alignment test now. Click the pencil icon next to the check format box, and selecte Print Test to print a check on plain paper which you can then compare to a blank check. If the alignment needs to be adjusted, click on the Page Setup button on the Modify Check Section window to adjust the page size and margins. Once a check format prints correctly, you will not have to do an alignment test again; the setup will stay the same. (Possible exception—some printers have built-in margins which may affect how the check prints. You may want do a Print Test if you change printers.)

8. Check all boxes next to the names of employees for which you wish to write payroll checks. You can use the + or - to check all or none of the employee boxes.
   

   

Click on the small triangle to the left of an employee's name to show all pay items included in this check.

9. Now click Write Checks.
   

10. If you chose to Calculate Time Off in step #4, you will see the Calculate Time Off window open. Review the Sick, Vacation, and other time off tabs and click Save.

11. You’ll receive a pop-up letting you know the process is complete. Click OK.
    

12. You’ll then be asked if you want to continue writing checks. Click Yes.

13. Choose your printer in the Select Report Destination window and payroll checks will be printed. If you choose to print both Auto Draw and Checks, after printing the checks, CDM+ will ask you to confirm you are ready to print Auto-Draw Stubs.
    

Before moving to the next step it’s important to confirm that your checks have printed properly.

14. After the payroll checks have printed, a dialog box appears, Do you want to go to the Post Payroll window? If you are ready to post these check to the ledger, press Return/Enter or click Yes. Otherwise, click No.
    

Reprinting Payroll Checks

1. If something happens causing you to need to re-print your checks, choose No to going to the Post Payments windows; therefore the payments will not post to the ledger for the checks you reprint. 
   

   

   
   

2. Note the Mode buttons in the upper right corner let you toggle between Write Payroll Checks and Mark Checks Unpaid. Choose Mark Checks Unpaid icon

3. Check the box(es) beside the check(s) that did not print correctly. You can use the + or - to check all or none of the employee boxes. Click the Mark Unpaid button at the bottom of the window.
   

4. Respond to the dialogue window with the question: Do you want to create voided ledger entries for these check numbers? 

• NO - If the checks did not print and the blank check with the appropriate check number may still be used for printing

• YES - If the blank check was printed in error, destroyed by the printer, etc. CDM+ will then create a VOID entry in the Ledger for the check number(s) in question.
  

  

5. Back in the Write Payroll Checks window, select the check(s) to be printed. Reset the Starting check number to the correct check number.
   

6. Click Write Checks in the bottom right-hand corner.