Voiding a Payroll

Once a payroll has been posted to the ledger, the only way to void a payroll check or checks is from the Payroll Records window.

1. Go to Program → Payroll → Payroll Records.

   

2. Find the Payroll you need to void and click to select. If the payroll can be voided, click Void from the left sidebar.

   

3. You’ll see a pop-up letting you know that by voiding this payroll:

   1. Mark this payroll record as deleted

   2. Create offsetting entries for the related ledger entries

   3. Create offsetting entries for AP invoices, if applicable
      
      Click Yes to proceed.

      

4. You’ll get a pop-up message letting you know the payroll was deleted. Click OK.

   

Note: Voiding a payroll check in a quarter/year after 941s and W-2s have been reported to the IRS may require you to file a replacement 941 or corrected W-2s. There are ledger options to re-print lost or destroyed payroll checks without voiding them.