Check-In/Check-Out Stations

Check-In/Check-Out was designed to be set up on computer work stations at locations where people enter your facility to attend events. In addition, the program developers added enhancement capabilities to make it easy for you to add special hardware devices to your Check-In/Check-Out Stations. Below is a list of the minimum hardware necessities for a basic Check-In/Check-Out Station and some possible enhancements you could make to the set up.

Basic Check-In/Check-Out Station

Computer (Macintosh or Windows), standard monitor, keyboard, mouse, staff member (necessary or Check-Out, optional for Check-In).

Enhancement 1: Adding a Printer

Add a printer (in particular a DYMO LabelWriter) to the Basic station so you can print name badges and/or check-out receipts during Check-In. The report editor includes preset sizes for DYMO and Avery labels, or you can create your own.

Name badges and receipts will print to any printer during check-in, but often they need to be printed with multiple badges or receipts on a page to avoid wasting expensive paper. If you can’t add a LabelWriter, we suggest printing name badges ahead of the event using the Membership reports if you have an idea of who will be attending.

Enhancement 2: Adding a Scanner

Add a barcode scanner to the Basic station. Scanners can be used during both Staffed and Self Check-In and Staffed Check-Out. They speed the process and reduce human error. Unique ID barcodes can be added to name badges and receipts for extra security during child care check out. You also can make ID cards for members using their address or individual barcode that they can then scan at either Self or Staffed Check-In Stations. It’s faster than doing a regular individual lookup.

To make ID cards for your members, use the editor for either Address Name Badges or Individual Name Badges under Membership Reports. For Individuals, add the field “Attendance Barcode” for the code or “Attendance Barcode ID” for the ID number represented by the barcode. For Addresses, add the field “Address Barcode” for the code and “Address ID/Barcode” for the ID number represented by the barcode. For more information on designing name badges, see the Membership Manual.

Enhancement 3: Adding a Touchscreen

Add a touchscreen display to the Basic station and you can remove the standard monitor, keyboard and mouse for Self Check-In. (Users will still need a keyboard to log in, but it can be removed once the station is set up for Self Check-In).